Privacy Policy

Privacy Policy at the Second Stanisław Moniuszko International Competition of Polish Music 

In order to provide the persons who share their data with necessary and comprehensive information regarding, in particular, the recipient of the data, the purpose of sharing the data, the legal grounds for sharing the data and the rules of mutual communication, the Institute, pursuant to Articles 12 and 13 of the General Data Protection Regulation of the European Parliament and the Council (EU) 2016/46/EC, hereinafter referred to as the GDPR, in the process of obtaining personal data, provides the following information:

1. NOTE: Before participating in the Competition, each Participant (parent or legal guardian) should carefully read the contents of this „Privacy Policy at the Second Stanisław Moniuszko International Competition of Polish Music in Rzeszów” (hereinafter referred to as the Privacy Policy) and the „Rulebook of the Competition”.

2. The document known as the Privacy Policy has been compiled and used by the Institute of Music and Dance

address: ul. Fredry 8, 00-097 Warszawa, tax identification number NIP : 525-249-03-48, statistical number REGON : 142611587.

3. The personal information is administered and processed by the Institute of Music and Dance in Warsaw.

4. The Privacy Policy shall apply when you share your personal information with the Administrator by:

a) e-mail: biuro@konkursmuzykipolskiej.pl,

c) physical (street) mail at the address: Institute of Music and Dance, ul. Fredry 8, 00-097 Warszawa

5. The personal information that you will share may be obtained and processed by the Administrator for the purposes relating to the organisation of competitions, marketing activities (disclosing commercial information), including information about new competitions, and in order to assess behaviours and preferences of the Users.

6. If the shared data concerns minors under the age of 16 years, their data may only be obtained and processed, for the purposes specified in section 5 hereinabove, after receiving consent from their parent/legal guardian. The consent is given voluntarily and may be revoked at all times.

7. Obtaining and processing data from persons who are over 16 years of age, in relation to their participation in the competitions or for direct marketing purposes, does not require consent and is pursuant to Article 6 (1f) of the GDPR. Authorised participants always have the right to stop their data from being processed any further, pursuant to section 18 hereinafter.

8. The consent to process the data may be expressed: in the application form submitted to the organiser of the competition, in an e-mail sent to the Administrator or on the Administrator’s website, indicated electronically.

9. NOTE: Participants of the competition (parents/guardians) shall be informed on a website or a magazine that they should carefully read the „Rulebook of the Competition” and the „Privacy Policy” before making a decision to take part in the competition and sharing their data. It is therefore presumed that by submitting the application forms the participants have carefully read the provisions of the „Privacy Policy” and the rulebook of the relevant competition, and that they accept them and give their consent to process the submitted personal information for the purposes of the organisation of the competition.

10. Upon the receipt of your personal information, the Administrator shall undertake any and all actions permitted by law to ensure that the privacy is protected in compliance with the required legal standards, in particular those specified in the GDPR and the Act on Providing Electronic Services of 18 July 2002 (Journal of Laws of 2002, No. 144 item 1204 as amended).

11. The Administrator shall only process that personal information which you submitted by the means specified in section 4 of the Administrator’s „Privacy Policy”. Identifiable personal information shall only be kept until its purpose has been achieved.

12. The Administrator shall apply the necessary security measures to protect the personal information against unauthorised access, unauthorised amendment, disclosure or destruction, such as internal inspections of the collected data, storing and processing procedures, and security measures, including relevant encoding algorithms and physical security measures used for protection against unauthorised access to the personal information storage systems.

13. Contact with the Administrator:

a) by physical (street) mail to the following address: Institute of Music and Dance, ul. Fredry 8, 00-097 Warszawa

b) by e-mail: biuro@konkursmuzykipolskiej.pl;

14. Termination of data processing

Personal information is shared voluntarily. The consent to process personal information may be revoked at any time. You have the right to access and update your personal information. You are also entitled to express your objection to your data being processed, to terminate the processing of data and to delete your personal information, even if it relates to the purpose for which it had been collected. Sharing and amending personal information is free of charge.

15. Cookie policy

1) As regards the use of cookies on the website www.konkursmuzykipolskiej.pl, the Institute of Music and Dance in Warsaw shall inform you of the relevant requirements specified in the Telecommunications Act of 16 July 2004 (Journal of Laws No. 171 item 1800 as amended), hereinafter referred to as the „Telecommunications Act”, whose current provisions came into effect on 22 March 2013.

2) The Telecommunications Act provides for the need to obtain, by the owners of online services, including the Institute of Music and Dance in Warsaw, consent from the users of websites to store and use the cookies. Pursuant to the provisions of Article 173 of the Telecommunications Act, such consent may be indicated in the settings of the software installed on the user’s device or service configuration. Should that be the case, the online services (websites) must inform you about the use of cookies in advance.

3) The cookies shall be construed as files containing computer data, in particular text files, stored on the devices used for browsing online resources. These files recognise the user’s device and display the content of the website according to the user’s individual preferences. The cookies usually contain the name of the website, the duration of being stored on the user’s device and a unique number.

4) Cookies are used to customise the content of the websites in accordance with the user’s preferences and to maximise the experience of using the websites. They are also used to create anonymous, aggregate statistics, which help understand how the user browses the websites in order to improve their structure and content, without tracking the user’s identity.

5) There are two types of cookies – „session cookies” and „persistent cookies”. The former are temporary files, which are kept on the user’s device until he or she logs off or turns off their software (web browser). Persistent cookies are kept on the user’s device for the time specified in the cookie parameters or until they are manually removed by the user. The cookies used by the website operator’s partners, in particular the users of the website, are subject to their own privacy policy.

6) The personal information collected by cookies may be gathered for the exclusive purpose of performing specific functions that will benefit the user. The data is encoded and cannot be accessed by unauthorised persons.

16. The Administrator shall provide the participants of the competition, whose data it processes, with the following additional information:

1) Administrator: Institute of Music and Dance

address: ul. Fredry 8, 00-097 Warszawa, tax identification number NIP : 525-249-03-48, statistical number REGON : 142611587.

2) The Administrator’s contact information: e-mail: biuro@konkursmuzykipolskiej.pl

3) The purpose of processing the personal data: organisation of the Second Stanisław Moniuszko International Competition of Polish Music in Rzeszów

4) Legal grounds: the data is processed pursuant to:

a) the consent given to the Administrator (by the parent or a legal guardian), i.e. Article 6 (1b),

b) Article 6 (1f) of the GDPR, when the data is processed for the purposes of the competitions, while the consent of the parent/legal guardian is not required and it is necessary to process the data for the purposes resulting from legally justified interests realised by the administrator or a third party,

c) Article 6 (1f) of the GDPR for direct marketing purposes, i.e. when it is necessary to process the data for the purposes resulting from legally justified interests realised by the administrator or a third party, while the consent of the parent/legal guardian is not required.

5) Data processing duration: the data shall be processed depending on which of the following periods expires the latest: a/ the fulfilment of the purpose for which it had been collected and processed, i.e. until the end of the particular competition, i.e. the announcement of its winners, b/ the lapse of the period for submitting participants’ complaints, as stipulated in the rulebook of the competition or the applicable laws, including consumer laws, c/ as regards the prize winners of the competition, the time required to award the prize and the lapse of the period for submitting participants’ complaints, stipulated in the rulebook of the competition or the applicable laws, including consumer laws, or the lapse of the period stipulated in the tax law.

6) Recipients of personal data: in specific cases, e.g. for direct marketing purposes, the personal information may be disclosed to third parties, i.e. marketing agencies. Should that be the case, the personal information shall be disclosed pursuant to an agreement containing the requirements of the GDPR, including provisions obliging such an agency not to disclose confidential information.

7) Legal rights: the persons who share their personal information, which is subsequently processed by the Administrator, have the following GDPR rights:

a) a right to request access to the contents of their data – Article 15,

b) a right to correct the data – Article 16,

c) a right to delete the data, „the right to be forgotten” - Article 17,

d) a right to limit the processing - Article 18,

e) a right to object to the processing of data for direct marketing purposes - Article 21,

f) a right to transfer the data – Article 20,

g) a right to lodge a complaint with a supervisory body - Article 77,

h) in the presence of data processing consent, a right to revoke the consent at any time, without affecting the processing before the consent was revoked.

NOTE: The persons who share their personal information have a right to revoke their consent however they choose to do so, in as convenient and easy a form as when they gave their consent. Especially, the persons may send their request to the Administrator’s e-mail address: biuro@konkursmuzykipolskiej.pl.

8) Character of sharing the data: the participants who wish to take part in the competition share their personal data voluntarily.